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Roles
Compensation
USD 32 - 45
Hourly range $32.00 to $45.00, dependent on experience, qualifications, and geographic location. Benefits include flexible time off/observed holidays/birthday floating holiday, remote-first environment with internet stipend, medical/dental/vision with employer contribution, paid parental leave, 401(k) matching, education stipend and Employee Assistance Program, basic life and AD&D insurance, referral bonuses, and provider Marketplace discounts.
- Salary period
- hourly
- Location basis
- dependent on experience, qualifications, and geographic location
- Bonus
- Referral bonuses
Benefits
- Flexible time off
- Observed holidays
- Birthday floating holiday
- Remote-first environment with an internet stipend
- Medical, dental, and vision coverage with significant employer contribution
- Paid parental leave
- 401(k) matching program
- Education stipend
- Employee Assistance Program
- Basic life and AD&D insurance
- Referral bonuses
- Provider Marketplace discounts
Tech stack
Required
Location
California, California, United States
Work setup
- Employment
- full-time
- Level
- Senior
- Remote policy
- Fully remote role with core hours aligned to Pacific Time (Mon–Fri, 9:00 AM to 5:00 PM).
- Remote scope
- worldwide
- Timezones
- Core hours aligned to Pacific Time, Monday through Friday, 9:00 AM to 5:00 PM
- Travel
- Domestic and occasional international travel; minimal travel with one annual team gathering in Los Angeles.
Role details
Responsibilities
- Proactively manage complex calendars and schedule meetings across multiple time zones for the CEO, CTO, and COO
- Serve as a right-hand partner to the COO, anticipating needs and removing obstacles
- Act as a central communication hub across email, Slack, and shared calendars
- Leverage AI-powered tools (Superhuman, Fyxer, or similar) to draft, refine, and manage email correspondence
- Process and oversee expense reports within their ERP, including receipt forwarding and inbox rules for streamlined submission
- Manage domestic and occasional international travel (including flights, accommodations, ground transportation)
- Prepare and edit professional communications, presentations, and documents with exceptional attention to detail
- Take full ownership of assigned tasks and projects and drive them to completion with minimal oversight
- Manage and prioritize a fluctuating workload and surface urgent items to leadership proactively
- Maintain comprehensive to-do lists for executives
- Lead special projects, such as auditing projects on Google Cloud Platform (GCP) and coordinating across teams
- Conduct focused research to support strategic initiatives, including prompt engineering and AI tooling
- Monitor executive inboxes, flag urgent items, and ensure timely responses
- Provide comprehensive administrative support to maintain smooth daily operations
- Assist with coordination of company events and People Operations logistics
Requirements
- Proven experience supporting multiple executives in a fast-paced, high-accountability environment
- Exceptional organizational skills with ability to prioritize effectively and meet deadlines without hand-holding
- Native proficiency with AI-powered tools (Superhuman, Fyxer, or similar)
- Advanced expertise in calendar management and meeting scheduling across platforms
- Experience with enterprise expense systems, preferably Maconomy
- Advanced proficiency in Google Workspace
- Excellent written and verbal communication skills with sharp eye for detail
- Proactive, resourceful problem-solver with strong sense of ownership and accountability
- Ability to handle highly confidential information with discretion and professionalism
- Strong interpersonal skills and ability to build trust quickly with diverse stakeholders
- Travel booking and itinerary management experience
Application
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- Portfolio
- unclear
- GitHub
- not required
- Cover letter
- unclear
- Apply flow
- external
Company context
Deliver end-to-end digital transformation and create breakthrough technology into extraordinary human experiences; transform AI from a tool into the infrastructure for business evolution.
- Product
- end-to-end digital transformation; enterprise digital, product innovation, experiential/immersive, and applied AI solutions
- Industry
- creative technology agency
- HQ
- California, United States
Description
Please note that this job is not for EfficientAide. It's for our client who is based in California. This is a full-time, remote role. WHO WE ARE Our client is a leading creative technology agency that builds what's next. Since 2008, they have partnered with the world's most ambitious brands to transform breakthrough technology into extraordinary human experiences, delivering end-to-end digital transformation for companies including Google, Amazon, and Meta. THE ROLE Seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide comprehensive support to their leadership team. This person primarily serves as the right-hand partner to the COO, with calendar and travel management support for the CEO and CTO. Fully self-sufficient, anticipates needs, clears obstacles. EXECUTIVE SUPPORT Proactively manage complex calendars and schedule meetings across multiple time zones for the CEO, CTO, and COO. Serve as right-hand partner to the COO, anticipating needs and removing obstacles. Act as central communication hub across email, Slack, and shared calendars. Leverage AI-powered tools (Superhuman, Fyxer, or similar) to draft/refine/manage email correspondence. Process and oversee expense reports within their ERP, including receipt forwarding and inbox rules. Manage domestic and occasional international travel (minimal; one annual team gathering in Los Angeles). Prepare and edit professional communications, presentations, and documents with exceptional attention to detail. PROJECT AND TASK MANAGEMENT Own assigned tasks/projects to completion with minimal oversight. Manage and prioritize a fluctuating workload; surface urgent items proactively. Maintain comprehensive to-do lists for executives. Lead special projects as needed, including auditing projects on Google Cloud Platform (GCP) and coordinating across teams to gather and consolidate information. Conduct focused research to support strategic initiatives, including emerging areas like prompt engineering and AI tooling. GENERAL ADMINISTRATION Monitor executive inboxes, flag urgent items, ensure timely responses. Provide administrative support to maintain smooth daily operations. Assist with coordination of company events and People Operations logistics. WHAT YOU WILL NEED TO SUCCEED Proven experience supporting multiple executives in fast-paced, high-accountability environment. Exceptional organizational skills and ability to prioritize and meet deadlines. Native proficiency with AI-powered tools (Superhuman, Fyxer, or similar). Advanced expertise in calendar management and meeting scheduling across platforms. Experience with enterprise expense systems, preferably Maconomy. Advanced proficiency in Google Workspace. Strong written and verbal communication skills and attention to detail. Proactive problem-solver with strong ownership. Ability to handle highly confidential information. Strong interpersonal skills. Travel booking and itinerary management experience. EQUIPMENT Left Field Labs will provide a MacBook. Fully remote role with core hours aligned to Pacific Time, Monday through Friday, 9:00 AM to 5:00 PM. COMPENSATION AND BENEFITS Hourly range $32.00 to $45.00 depending on experience/qualifications/geographic location; comprehensive benefits package (see compensation_summary).
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