View on Remote OK
Roles
Compensation
- Salary period
- unclear
Tech stack
Required
Nice to have
Location
Christ Church, Barbados
Work setup
- Employment
- full-time
- Level
- Mid-level
- Remote policy
- Source indicates Remote OK / Work arrangement: Remote. Based in Barbados. Some limited travel may be required.
- Remote scope
- unclear
- Travel
- Some limited travel may be required.
Role details
Responsibilities
- Support Proposal Managers with the creation and administration of responses for large-scale civil construction opportunities.
- Support production of winning submissions by assuring all necessary materials are clear, comprehensive, compelling, and compliant.
- Review and develop a detailed understanding of client bid requirements.
- Develop and administer proposal calendars and responsibility matrices.
- Create and manage proposals, resume, and project sheet templates.
- Track and support timely provision of proposal deliverables required from internal and external partners.
- Research internal and external resources, including pertinent statistics, repositories, and other sources of information to generate relevant and winning content.
- Establish and coordinate the flow of information from subject matter experts and relevant ongoing projects for use in a submission.
- Ensure that all proposal content supplied by the team is compliant with RFQ and RFP submission requirements.
- Prepare and edit deliverables such as key staff resumes, project sheets, organization charts, executive summaries, and presentations.
- Organize and schedule team meetings, prepare agendas, and generate and distribute meeting minutes.
- Assist proposal and bid managers to ensure that all deadlines are met.
- Manage pursuit SharePoint sites.
- Perform data entry in order to maintain accuracy of reports, schedules, and deliverables.
- Track and report on Key Performance Indicators and other team objectives, as well as any relevant client addenda.
- Work with graphic designers to develop JV logos, binder and tab designs.
- Ensure binders, USBs, tabs, covers, and other materials are prepared and available for final assembly of proposals.
Requirements
- Minimum bachelor’s degree or equivalent experience in Construction.
- 2+ years of experience in proposal writing, marketing, or similar Business Development communications.
- Strong communication skills.
- Ability to quickly produce clear, concise, correct, and compelling written material.
- Excellent organizational skills and strong attention to detail.
- Proficiency in Adobe, Word, Excel, Visio, and PowerPoint.
- Ability to work collaboratively and effectively in teams.
- Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks.
Application
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- Portfolio
- not required
- GitHub
- not required
- Cover letter
- unclear
- Apply flow
- external
Company context
Aecon delivers complex and impactful infrastructure projects that connect communities and power future generations.
- Product
- Infrastructure projects (civil construction)
- Industry
- Construction
Description
Come Build Your Career at Aecon! Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. At Aecon, Safety Always is a core value that anchors the culture. The role is to support the preparation of high-quality proposal submissions by coordinating content, ensuring compliance, and collaborating with internal teams and partners. Reporting to the Proposal Manager, the Proposals Coordinator will support the preparation of high‑quality proposal submissions by coordinating content, ensuring compliance, and collaborating with internal teams and partners. Based in Barbados, this role requires strong communication skills, attention to detail, and the ability to manage multiple deadlines in a fast‑paced environment. What You’ll Do Here - Support Proposal Managers with the creation and administration of responses for large-scale civil construction opportunities. - Support production of winning submissions by assuring all necessary materials are clear, comprehensive, compelling, and compliant. - Review and develop a detailed understanding of client bid requirements. - Develop and administer proposal calendars and responsibility matrices. - Create and manage proposals, resume, and project sheet templates. - Track and support timely provision of proposal deliverables required from internal and external partners. - Research internal and external resources, including pertinent statistics, repositories, and other sources of information to generate relevant and winning content. - Establish and coordinate the flow of information from subject matter experts and relevant ongoing projects for use in a submission. - Ensure that all proposal content supplied by the team is compliant with RFQ and RFP submission requirements. - Prepare and edit deliverables such as key staff resumes, project sheets, organization charts, executive summaries, and presentations. - Organize and schedule team meetings, prepare agendas, and generate and distribute meeting minutes. - Assist proposal and bid managers to ensure that all deadlines are met. - Manage pursuit SharePoint sites. - Perform data entry to maintain accuracy of reports, schedules, and deliverables. - Track and report on Key Performance Indicators and other team objectives, as well as any relevant client addenda. - Work with graphic designers to develop JV logos, binder and tab designs. - Ensure binders, USBs, tabs, covers, and other materials are prepared and available for final assembly of proposals. What You Bring To The Team - Minimum bachelor’s degree or equivalent experience in Construction. - 2+ years of experience in proposal writing, marketing, or similar Business Development communications. - Strong communication skills. - Ability to quickly produce clear, concise, correct, and compelling written material. - Excellent organizational skills and strong attention to detail. - Proficiency in Adobe, Word, Excel, Visio, and PowerPoint. - Ability to work collaboratively and effectively in teams. - Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks. - Graphic Design experience is considered an asset (InDesign, etc.). - Some limited travel may be required.
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