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Roles
Compensation
Remote and contractual work setup. Hours: Mondays to Fridays, 12:00 PM to 8:00 PM or 2:00 PM to 10:00 PM EET. Paid vacation and sick leave; short Fridays in the summer; Birthday day off.
- Salary period
- unclear
Benefits
- Paid vacation
- Paid sick leave
- Short Fridays in the summer
- Birthday day off
- Unique experiences and non-standard tasks that promote professional growth
- Opportunity to explore a new career path
Tech stack
Required
Nice to have
Location
Warszawa, Warszawa, Woj. Mazowieckie, Polska
Work setup
- Employment
- contractor
- Level
- Mid-level
- Remote policy
- Remote and contractual work setup.
- Remote scope
- unclear
- Timezones
- Mondays to Fridays, 12:00 PM to 8:00 PM or 2:00 PM to 10:00 PM EET
Role details
Responsibilities
- Manage incoming marketing design requests and coordinate execution with the design team
- Coordinate with the development team to support website and related digital tasks
- Prepare and maintain project work plans, timelines, and task lists; follow up on execution and deadlines
- Schedule and organize project meetings, prepare agendas, capture notes, and track next steps
- Support media campaigns: coordinate launch readiness, track deliverables, and prepare reporting
- Ensure timely communication and distribution of project information across all team members and stakeholders
- Conduct business-related research when needed to support project decisions
Requirements
- 3-4 years of experience in project coordination
- Experience working with marketing materials (PDF documents, banners, illustrations, etc.)
- Experience coordinating website creation/updates (as a manager/coordinator)
- Strong written and verbal communication skills in English (at least Upper-Intermediate level)
- Proficiency in project management and MS Office/Google software and tools (Google Docs, Google Sheets, Worksection)
- Experience in Google Ad Manager, and Google Tag Manager will be an added advantage
- Excellent organizational and time-management skills
- Proficiency in English, equivalent to B1 level or higher
- Fluent Ukrainian and/or Russian language
- Ability to work independently and as part of a team
- Detail-oriented with strong problem-solving abilities
- Meticulous attention to detail
Application
When applying, mention the word MESMERIZED and tag RMTM4LjIwMS4xMjYuMTgx to show you read the job post completely (#RMTM4LjIwMS4xMjYuMTgx). This is a beta feature to avoid spam applicants.
- Portfolio
- not required
- GitHub
- not required
- Cover letter
- unclear
- Apply flow
- external
Company context
Innovation is a core value of INFUSE; bringing together people who can look into the future to understand how technology will shape businesses and people who create and navigate projects with great potential impact.
- Product
- unclear
- Industry
- unclear
Description
INFUSE is hiring for a dynamic and forward-thinking Project Coordinator to manage a variety of critical tasks. You will manage internal and external projects and ensure timely delivery, acting as a link between designers, developers, copywriters, advertising specialists, and internal clients. Responsibilities include managing incoming marketing design requests and coordinating execution with the design team; coordinating with the development team to support website and related digital tasks; preparing and maintaining project work plans, timelines, and task lists; following up on execution and deadlines; scheduling and organizing project meetings, preparing agendas, capturing notes, and tracking next steps; supporting media campaigns by coordinating launch readiness, tracking deliverables, and preparing reporting; ensuring timely communication and distribution of project information across team members and stakeholders; and conducting business-related research when needed. The ideal candidate has 3-4 years of experience in project coordination; experience with marketing materials (PDF documents, banners, illustrations); experience coordinating website creation/updates; strong written and verbal communication skills in English (at least Upper-Intermediate); proficiency in project management and MS Office/Google software and tools (Google Docs, Google Sheets, Worksection); added advantage: experience with Google Ad Manager and Google Tag Manager; strong organizational and time-management skills; English equivalent to B1 level or higher; fluent Ukrainian and/or Russian; ability to work independently and as part of a team; and detail-oriented, with strong problem-solving and attention to detail. Hiring process includes application review by recruiting professionals, potential video interview with the hiring manager, possible test or short project, and further interviews via live meeting or Zoom. They do not conduct interviews via text message or Telegram, and do not hire without meeting face-to-face (or via Zoom). After interviews, there is a conversation about the offer; offers are not made without the opportunity to speak live. INFUSE is committed to data privacy and security law compliance. Benefits include unique experiences and non-standard tasks that promote professional growth; opportunity to explore a new career path; paid vacation and sick leave; short Fridays in the summer; and a Birthday day off. Application instructions require mentioning the word MESMERIZED and tagging RMTM4LjIwMS4xMjYuMTgx when applying.
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